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The Time for a Cloud-Based HCM Solution by Jeff Torczon

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The use of cloud-based HCM software has exploded over the past several years as organizations have realized the benefits of outsourcing their IT infrastructure and business applications. As a result, HCM applications have progressed rapidly in expanding their product suites to include:
  • Electronic onboarding
  • Electronic benefit management
  • Time and labor management
  • Integrated payroll
  • Compliance tracking and reporting
  • Performance management
Driving efficiencies so you can focus on what you do best
You likely got into orthodontics because you wanted to improve the lives of your patients. You may have found that the more successful you are in achieving that goal, the more your business grows, and as a result, you spend more time managing new and existing employees. This is a challenge that business owners face regardless of what industry they are in.

A cloud-based HCM system can automate many of the activities you may be handling manually today. For example, new employees can be taken through a step-by-step onboarding workflow that allows them to complete an I-9, tax documents, and payroll-related information electronically, in a self-service manner. Required documents are stored electronically in their employee record, ensuring that your organization stays compliant with various agencies.

Additionally, hourly employees can track their time through a variant of Web and mobile-enabled interfaces. Many HCM solutions now provide integrated payroll capabilities as well. This allows time data collected for hourly employees to be pulled directly into payroll and processed in a matter of seconds.

Aligning your employees to your objectives
How often have you spent time away from the office thinking about how much better your business would be if you could get your employees to help you achieve your objectives? This alignment of employee daily activities and overall strategic objectives is what performance management is all about.

For too many organizations today, performance management involves setting goals for employees at the beginning of the year and then not revisiting those goals until the end of the year when employee reviews are completed.

Furthermore, many employees often wonder how their assigned goals are even relevant to the success of their organization. Fortunately, an HCM solution can help you solve these issues by allowing you to clearly set and communicate your strategic objectives and then align employee goals with those objectives.

Additionally, employees can be reminded frequently of their goals and not only understand how those goals will help achieve the organization's objectives, but also clearly track the entire company's progress as all employees work together to achieve success (Fig. 1).



These tools can not only help you achieve your objectives, but also improve employee engagement, as well!

Are you prepared for the Affordable Care Act?
President Barack Obama's health-care law is complicated and places new compliance burdens on employers. Staying compliant with the Affordable Care Act requires frequent and close management of employee, time, and benefits data. Although the array of requirements and complexity of the law can be intimidating, most HCM solutions now include integrated Affordable Care Act solutions that can save you hours of effort and ensure you stay compliant.

If your organization is approaching—or is over—the 50-employees size and you have not begun to prepare for the Affordable Care Act, then an HCM solution may be a great fit for a variety of reasons. Time is running out, but it is still not too late to meet year-end reporting requirements.


Jeff Torczon is founder and CEO of Infinity Software Solutions, Inc., providers of InfinityHR, a cloud-based HCM solution. For more information on InfinityHR, please visit Infinity-ss.com.


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September 2025
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