Product Profile: OrthoMinds

OrthoMinds’ cloud-based software provides a solution for any area in the orthodontic practice. One platform solves all technology needs, from online patient forms to insurance verification and billing services.

Online patient portal
OrthoMinds integrates online patient forms. As soon as a new patient’s email address is populated, an automated message is sent to the patient prompting him or her to enter their information, which is transferred directly into the patient’s chart. There is no intervention needed to transfer the information and no manual scanning of paper forms. The patient’s information is easily tracked by viewing the patient status tiles, which will reflect green when the information is complete and red if information is missing.

Patient dashboard
OrthoMinds is designed to not only help manage orthodontic practices, but also to grow them. The patient dashboard manages potential income-earning opportunities within current and future appointments. Attention bubbles indicate the number of patients or patient accounts that require follow-up. Recalls, no-shows, referrals or follow-ups won’t be lost again.

Digital referral tool
OrthoMinds’ digital referral tool allows referrals from dentists, friends or family to be populated directly in the referral bucket in the patient dashboard. This feature allows patients to be contacted and scheduled without waiting for them to do so.

Insurance and billing services

Orthodontists have more time to focus on patients by letting OrthoMinds take care of insurance and billing. OrthoMinds verifies insurance coverage before new-patient appointments, submits insurance claims and collects insurance payments. Additionally, OrthoMinds collects patient payments monthly and follows up on payments that have been missed by patients or insurance companies. It collects these missed payments and completes the communication and documentation for 90 days. The production dollars are deposited on a recurring basis to the orthodontic office’s bank with little to no work from the staff.

OrthoMinds practice management software also includes state-of-the-art imaging and treatment cards; two-way texting and appointment confirmation; and mass and individual email communication. All communication is automatically documented in the patient chart. OrthoMinds’ scheduler is intuitive—making scheduling easy and timely.

For more information, visit orthominds.com or call 248-556-3300.